QuickBooks and Xero require a Vendor to be assigned for transactions to sync correctly. If a Vendor is missing, the system won’t be able to record the transaction, leading to sync errors.
Since Vault supports multi-currency spending, Vendor records must also reflect the correct currency. Without this, transactions in different currencies under the same Vendor may cause reconciliation issues.
How does Vault determine when to create a Vendor?
Vault first checks if a matching Vendor exists in QuickBooks/Xero.
If no match is found, we create a new Vendor using the transaction’s Vendor name + currency.
This ensures each transaction is properly categorized and reconciled in your accounting system.
Without this process, QuickBooks and Xero would be unable to sync these transactions, leading to manual corrections.